Billing & AR Specialist

Sacramento, CA

Description

Boutin Jones Inc. is a Sacramento-based full-service law firm committed to delivering exceptional legal services while fostering a collaborative and supportive workplace. We believe our people are our greatest asset and are dedicated to investing in their success through professional development, competitive benefits, and a culture that values teamwork, respect, and community involvement.

Position Summary

The Billing and Accounts Receivable Specialist is responsible for supporting all areas of the Accounting Department, including, but not limited to, billing, accounts receivable, accounts payable, and collections. This role provides exceptional customer service to clients, attorneys, and all members of the Firm while ensuring the accurate and timely processing of financial transactions. A minimum of two (3) years of accounting experience is required.

This is a full-time, in-person position offering competitive compensation and a comprehensive benefits package.

Benefits:

• Medical, dental, and vision insurance
• Paid long-term disability and life insurance
• 401(k) with employer match
• Paid vacation, sick/appointment leave and holidays
• Supplemental pay during Paid Family Leave for eligible employees
• Wellness and employee appreciation programs

General Duties and Responsibilities

Billing

• Post and verify billable time entries.
• Print prebills and distribute for attorney review.
• Complete billing edits and special billing requests.
• Finalize and distribute invoices via mail, email or electronic billing platforms.

Accounts Receivable (A/R)

• Code and enter deposit activity.
• Respond to client inquiries regarding billing, payments, and account activity.
• Assist with resolving payment discrepancies.

Back up to the Accounts Payable (A/P) Team, so these duties will be added as-needed:

• Code and process rush check requests.
• Sort, code and enter A/P invoices.
• Prepare A/P check runs.
• Respond to vendor inquires and resolve payment issues.

Collections

• Monitor client accounts for outstanding balances, nonpayment, and overpayments.
• Research and resolve billing discrepancies and unpaid invoices.
• Assist with collection efforts as needed.

General Accounting Support

• Scan and electronically file documents within the document management system.
• Maintain and update client and vendor records.
• Compile and prepare accounting reports.
• Assist with conflict checks and the opening of new clients and matters.
• Provide accounting support and customer service to attorneys, clients, vendors, and firm personnel.
• Assist with the onboarding, training, and mentoring of new Accounting Department employees.
• Assist with training attorneys and staff on accounting software and billing procedures.
• Participate in special projects and perform other accounting-related duties as assigned.

Requirements

Minimum Qualifications

• Two (3) years of accounting or billing experience in a professional industry - like a law firm, financial services firm, etc.
• Associate's degree in Accounting, Finance, Business Administration, is preferred
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines while maintaining accuracy.

Salary Description

$27.00 - $30.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.